The Preloader allows you to upload a census of Employees to your group. The only information required is the last 4 digits of the Employee's social security number and their first and last name, but you have the option to pre-fill other categories. Loading a census is a helpful way to manage your groups' Employees, but is not necessary to move forward with your group.
The first thing you'll need to do is get the Excel template, which you can find in Broker Resources. Download the Preloading Template:
The file has several columns and tabs, but here's a look at the required fields. All mandatory fields are marked with a red asterisk.
It's important to follow the example showing on Row 3 for formatting instructions. You should begin inputting information on Row 4. The upload will fail if the text or template is altered in any way.
When everything is filled in correctly, you'll receive an OK validation message. Be sure to save the updated file. It will default to be stored in your Downloads folder, unless manually changed.
Now, you can upload the file to the system. Choose Employee List from the orange context menu next to your client, then find Upload Census .
On the next page, select Browse to locate your file and Upload Selected File to begin the process.
The system will then validate all information and present it for you to review. Your screen should look like this:
Click on Apply Census Data to complete the upload.
You'll be redirected to your Employee List, which now shows all names included on the census with a status of No Account. Once you send the welcome letter and the Employee creates their personal account, the status will be updated.