Participating employers in the Anthem for SOCA Benefit Plan are required to terminate Employees through FormFire. This process is to terminate the Employee's coverage, not to terminate their employment at a company.
NOTE: Employees must be terminated in the system first before they can be removed or deleted from a group.
First, you'll need to log into FormFire. Once logged in, click the orange context menu for the client on your Client Dashboard and select Employee List.
Next, find the Employee that needs to be terminated in the list, click the orange context menu and click Administer User.
This will take you to the User Details page for this Employee. You’ll need to change the Employee’s Employment Status from Active to Terminated. This must be done for all Employee terminations.
You can either select the Employment Status from the drop-down menu:
Or you can click the Terminated button on the top right hand side of the screen:
Either option will yield a series of additional questions used so MyCOBRA Plan can send the terminating Employee the correct continuation paperwork.
You'll answer the following:
- Termination Date
- Termination Type (i.e. Voluntary, Involuntary, Death or Retired)
- Would you like to set the employees Benefit Status to COBRA/State Continuation?
- Was the employee enrolled in benefits for 3 months prior to their termination?
NOTE: MyCOBRA Plan is the exclusive continuation provider for participating Employers in the Anthem for SOCA BP Benefit Plan. Employers must use MyCOBRA Plan, so that continuation can be administered for SOCA participants. MyCOBRA Plan will administer federal and state continuation services for employees enrolled in the Anthem SOCA BP, including: general notice distribution, qualifying event administration, premium billing and collection and COBRA termination processing.
NOTE: It is important to select Yes for the question Would you like to set the employees Benefit Status to COBRA/State Continuation. The reason is that this will allow the employee to be included in census generation, quoting, and sending forms/ It will also allow the terminated employee access to your groups enrollment.
Once all these questions have been answered, click Save at the bottom of the screen. This will return you to the Employee List page for your client.
Both you and the HR Manager will receive the Termination confirmation email from firstname.lastname@example.org. If you don’t receive this email, you can turn on this notification going to Account Setup. The notification email will contain an attached termination form which must be sent to Anthem to notify them of the termination.
Submissions must be made via the following options: