As the HR Manager, you can manage your company in a number of ways in FormFire. You can:
- Provide Employees with their usernames
- Reset passwords for Employees
- Create placeholder accounts for your Employees
- Add salary information
- Even terminate Employees
From your HR Dashboard, select Manage Employees.
The first page you'll see is My Company's Employee Status. All your Employees will be listed, including each Employee's username. This allows you to provide the Employees with their usernames if they ever forget them!
Also, as the HR Manager, you have the ability to not only edit specific Employees but to also reset their passwords.
When you choose to edit a specific Employee, you'll go to that Employee's Employment Status page. This allows you to update that Employee's salary information and employment status.
There are 2 employment status options you can choose from:
- Active - Currently employed with your company
- Terminated - Recently separated from the company but within the eligibility period for electing COBRA or State Continuation benefits, whichever is applicable.
Once you have made the necessary updates or corrections, make sure to hit Save Employee for those changes to take effect.
When you select the Reset PW button for a specific Employee, you'll be taken into the Employee's password reset page. Follow the checklist and create a temporary password for the Employee. The Employee will be required to create a new password when they log back in.
NOTE: You must verify all information with the user before you reset the password.
This won't create an account for an Employee, rather it will create a placeholder account for you and your Insurance Broker to aid in tracking who hasn't created an account just yet.
You'll enter in the following information for each Employee to create placeholder accounts:
- Last 4 digits of the employee's social security number
- Last Name
- First Name
- Date of Birth (formatted as mm/dd/yyyy)
Once you click Save, the Employees entered will now appear on your company's Manage Employees List with a status of No Account until the Employees begin creating their accounts in FormFire.
If you'd prefer to enter all Employee's salary information at once rather than one at a time, you can select Salary Information.
You'll be required to enter in each Employee's salary, salary type, and the means that the income is reported by. Once that information is complete, select Save.
NOTE: Salary is REQUIRED if your company is enrolling in Life coverage!